Dear Band Parents and Students:

The weather for this year’s event will be PERFECT! (with the grace of God)  Here’s a preliminary listing of student and parent responsibilities and our timeline:

In order to make this event the best ever, I need everyone to pitch in and help! Remember that proceeds from this event helped pay for YOUR band trip to Orlando this year, keeping costs down to a minimum.

First, I need volunteers, usually strong dads, who can gather Sunday morning at 11:30 to help assemble the scaffolding stage. The stage has to be assembled at White Oak. We normally do this on Saturday but there is a strong change of dangerous weather Saturday, so I’m going to push to have the scaffold delivered Sunday. I am going to double check the time on the scaffold assemble. I suggest you bring work gloves to prevent splinters when handling the plywood and metal pieces. We will need a couple of cordless drills to drill the boards into the scaffold.

Sunday, students and a parent from my 4th hour class with last names beginning with A-P are to meet me at school for 2:30 to load the trailer with items that need to be delivered to White Oak. These will include a very large carpet roll, filled ice chests, keyboard, amps, music stands, music, and more.

• Rhythm section players need to meet us at White Oak for 3 PM to begin setting up your equipment and working with the sound guy to get things ready for our sound check.
• The rest of the performers meet at White Oak at 3:30 to finish setting up and prepare for our 4 O clock sound check.
• We will feed students performing in the concert at 4:30 (ish), depending on how long it takes to do the sound check. The meal will be a jambalaya (0r pastalaya) dinner. Hostesses should get there by 4:30 to eat.
• Members of my 6th hour Percussion Class, members of my 4th hour Advanced Band class (last names R-Z), and a parent need to report to White Oak for 7:15 who will assist all performers and anyone else who can help to dismantle the stage and load the trailer for the return trip to school. Again, please bring a pair of work gloves if you have them to prevent splinters. You will also be bringing parts of the scaffold to the trailer, so the gloves will come in handy there too.

We are expecting 260+ guests! Thanks to everyone who made this possible! Many of you have worked tirelessly to make this year’s Moonlight and Jazz the best ever! I can’t wait!